► Sponsors must sign a Sponsorship Agreement Form specific to their particular sponsorship, which will detail booth types and booth numbers selected (if applicable).
► Sponsors will receive recognition:
- on METROCON's Sponsor page from initiation of sponsorship through December 2018;
- in every official METROCON email mass communication between April 1 - October 31, 2018;
- in the show Directory, which will be distributed to all Attendees on-site;
- on floor stickers to be displayed in conjunction with exhibit area (if applicable).
► To have a company logo used for the website, on-site signage and in the show Directory, sponsors must provide METROCON with the requested logo types in a timely manner. If no logo is provided by June 1, 2018, the sponsor’s company name will simply be typeset for all applications.
► All items provided as part of sponsorship packages must be submitted in sample or mock-up image form to the METROCON Committee for written approval on or before June 29, 2018; actual items must be delivered on-site between 1pm Tue, August 7, 2018 – 3pm Wed, August 8, 2018.
► Sponsors will receive the list of all Attendees [names, addresses, email addresses (unless an Attendee chooses to opt-out on sharing his or her email address), and self-declared design practice areas] within 2-3 weeks after the show. The list will be emailed directly to the primary Sponsor contact.
► Up to two (2) companies may share a sponsorship; however, only one single payment will be accepted for sponsorships. For example, if Companies A & B go in together for a $2,500 sponsorship, one payment in the amount of $2,500 will be accepted, but two payments in the amount of $1,250 each will not be accepted.
► Sponsors have the option of paying for their sponsorships and booth space (if applicable) by check up until March 30, 2018 @ 5:00 pm. After that date/time, sponsorships and booth space (if applicable) must be paid for in full with a credit card payment online.
► For those Sponsors who choose to pay for their sponsorships by check, the deadline for payment is March 30, 2018 @ 5:00 pm.
► For those Sponsors who choose to pay for their booth space by check, the deadline for payment is May 1, 2018 @ 5:00 pm.
► The following credit cards are accepted: Visa, MasterCard, American Express, and Discover. All monetary transactions are to be conducted in U.S. dollars.
- Regardless of registration date, payments received for official event sponsorships are non-refundable.
- Exhibiting Sponsors have until June 1, 2018 @ 5:00 PM (CST) to cancel their exhibit booth space with a full refund.
- Sponsors - whether exhibiting or not - have until August 3, 2018 @ 5:00 PM (CST) to cancel paid badges and/or pre-paid lunches with a full refund.
After these stated deadlines, no refunds will be given. All cancellations, regardless of submittal date, will be honored only if such request is received in writing via email.
Exhibiting / Move-In & Move-Out
► Sponsors who want to take advantage of the benefit to choose their exact booth location must do so with the assistance of the Sponsorship Liaison, as he or she has possession of the master booth placement floor plan. Sponsors have until March 30, 2018 @ 5:00 pm to choose and register for their exact booth location.
► Sponsors who are exhibiting may move in a day before non-sponsoring Exhibitors do. Sponsors must follow the official Move-In & Move-Out schedule, which can be found HERE.
Sponsors, Exhibitors, and Speakers are not allowed to hold an event at another location during Official Trade Show Hours, which you can find HERE.
Every year the Committee of volunteers works extremely hard organizing such a large undertaking to benefit Exhibitors, Sponsors, Speakers and Attendees. Every action that we make must support the overall health of the show and be for the benefit of those who have invested their time and money to make the show a success.
Taking people away from the show during show hours definitely does not benefit the overall health of METROCON in any way. If the Committee starts allowing participants and non-participants to chip away at the show, then soon the show will weaken and, ultimately, may not exist at all, which would be to the detriment of the entire design community as a whole.
Please try to consider if the roles were reversed. In other words, if a vendor – whether or not they were exhibiting – took attendees away from the trade show floor during show hours while you were exhibiting at the show, would that upset you and/or seem fair after you had committed your time and money to support the show, and would you resent the actions of that vendor? We think that the answer is YES, and we do not want to risk...
- alienating all of our committed Exhibitors and Sponsors,
- alienating your industry peers against you,
- opening up the flood gates for future events such as these.
Simply hold your off-site event outside of Official Trade Show Hours. In fact, if you let us know about your event being held outside of official trade show hours, then we'll even promote it on our website and via email before the show.